Inbox Solution for Project Managers.
Let it Flow.

As an IT Project manager, you are the master of communication and the main point of contact between the development team and the stakeholders. 

Needless to say, creating a system for email is crucial for where your time goes, but it often is easier said than done. Starring and folder systems can quickly get messy and hard to follow, especially when working with multiple projects at the same time.

If you have found yourself juggling between your mailbox and a to-do list, moving emails to folders and then forgetting about them, or even sneaking your personal actionables into the dev-team collaboration tool – because, as opposed to email, it actually has a workflow, then Flow-e might be just the right tool for you.

How does Flow-e solve the email problem?

Flow-e is a web application which integrates with your existing Gmail and Outlook email account. It provides an elegant Kanban-like workflow, combined with the ideas behind Inbox Zero and GTD. Flow-e eliminates the need of external task management tools and transforms your inbox into a central To-to app.

Shape your mailbox.

With Flow-e you know what’s in progress, what needs or expects a follow-up. All the to-dos in your mailbox finally take shape.

Inbox solution for Project Managers

Get Organized. Stay Productive.

Your daily schedule is visualized in a timeline. Setting up meetings and reminders without leaving your mailbox is a click away.

Focus on your Work.

If you have found yourself juggling between your mailbox and a to-do list, then Flow-e might be just the right tool for you. Focus on your work, Flow-e’s got your cues covered!

Better than labels and stars. It's Kanban.

Flow-e Features

Free Plan Features

  • Integration with Gmail and Outlook
  • Create and categorize work by Projects
  • Connect up to 2 email accounts
  • Task board with unlimited columns
  • Add notes, to-dos and due dates to emails
  • Timeline view of your calendar
  • Add notes and to-dos to calendar events
  • Standalone task cards in the workflow
  • Group conversations by topic
  • Labels and Folders

Paid Plan Features

  • Everything in Free
  • Delegate and track tasks to your teammates
  • Connect up to 15 email accounts
  • Two-step authentication
  • Bulk discount for 5+ teams /contact us/

Customer Reviews

"For years I would bounce back and forth trying to find a new task manager that would “solve” all my problems. When I found Flow-e, I instantly setup my categories and I cannot tell how much of a difference this web app has made to my productivity. It’s a true game-changer."
Dustin Boss
"The more I use it the more brilliant I think it is. The integration with e-mail is superb. The widgets (todo, notes, grouping, due date) are spot-on. They just naturally solve the problem of a task starting with either an e-mail or an initial thought, but then getting increased context and content as one works away at it."
Xander Botha
Engineering Manager
"As a project manager, I have always paid extra attention to how email communication is organized, but have never been completely happy with it. With Flow-e I know what's in progress, what needs or expects a follow-up and all the to-dos in my mailbox finally take shape."
Dani, co-founder
Dani Dekova
Co-founder, Flow-e


Most frequent questions and answers

Flow-e works with the following email clients:

– Office 365 (Exchange Online)
– Outlook online personal accounts –,,,, and
– On-premise Microsoft Exchange accounts, as well as shared inboxes, are currently not supported. 

– G Suite (Gmail for business) accounts
– Gmail personal accounts

Please mind that additional security restriction implemented by your company like private cloud boundaries or VPN only access could affect the accessibility of your account via Flow-e.

You can connect up to 15 accounts, for both Google and Office365, depending on your plan.

Where is my data stored?

The Flow-e team will not store any data from the user’s mail server unless explicit agreement by the latter is obtained. In the events of such data being stored, the only purpose would be to improve the performance of the software. Flow-e will not interfere with this data in any other way, nor will it be made available to third-parties.

How is my data accessed? 

OK, we don’t store your data and yet, we visualize it in Flow-e. The Flow-e visualization engine works as a ‘ real-time’ proxy, sending and pulling data directly from your Outlook/GMail mail server all the time, and stopping at the moment you close your browser.  In order to access this data, we connect over HTTPS and use OAuth 2 and Open ID connect protocols to authenticate the user, in accordance with Outlook and GMail’s integration services security requirements:

More information about Outlook/GMail APIs security protocols can be found here:

All data transferred between your browser, the flow-e visualization engine, and Outlook/GMail is SSL encrypted.

Can someone steal my access keys and read my email?

The access tokens (also keys) are saved in the Flow-e database and refreshed each hour as long as the resource owner (you) is making requests. Our database and servers are hosted in Amazon Web Services (AWS). The company, in which Flow-e is being developed, has a long history of utilizing AWS for hosting and storage of their other big product Kanbanize – a ‘Kanban’ project management system trusted by thousands of companies of all sizes around the world.

Can I have it all on my servers?

At this point, Flow-e is a cloud (web) based service and does not provide ‘on-premise’ service, that is, the ability to install the visualization engine server and database on your own servers. We might consider offering this service in the future for corporate clients but it is not on our roadmap at the moment. In any case, such offer would involve purchasing a significant amount of Flow-e accounts by a client to be worth it having their own server.

To be able to view, reply and manage your Gmail/Outlook emails and calendar events you need to permit Flow-e to access them in the first place. Please mind that Flow-e works in real time and your emails or calendar events are not stored on our servers.

Flow-e is a Web application which means that the application loads in your browser. Flow-e works on Chrome, Microsoft Edge, Mozilla, Safari.

Flow-e is not an add-on or a plugin. Flow-e only adds a visual layer on top of your email inbox.

We have currently released beta desktop applications for Windows, MacOS, and Linux.

Our Awesome Clients

It's You.

Thank You! With ❤ – Team Flow-e

© 2018 Flow-e. All rights reserved.
Gmail is a registered trademark of Google. Mail 365 is a registered trademark of Microsoft. Flow-e is not affiliated with Google, Gmail, Microsoft or Mail 365.

A photo from the beautiful Bulgarian mountains ❤